You will find on this page the basic instructions to use Word. It's not a question as the previous page of improving the presentation, but of finding the the most effective way to carry out a task.
Change the line spacing
Some use badly the word processor for the line spacing. They press the Enter key once depiction at the end of the line. Word offers a better control on the line spacing as you can see it in the next part.
From
the Format menu, select the Paragraph option.
This window offers you several options to control the presentation of a paragraph.
General
Control the adaptation of the paragraph. Paste
the paragraph on the right, left margin or centred.
Hierarchical level
Its presentation in a table of contents affects
the presentation of the paragraph as well as.
Indentation
Control the retreat of the paragraph with regard
to the right and left margins. Can also control the retreat of the first
line of the paragraph with regard to the rest.
Spacing
Control the spacing in front of and after the
paragraph. Control also line spacing in the paragraph.
From the window that has just appeared, click the arrow to see the list of the possible
line spacing. Select
the one that answers your need.
This is much more effective than , press the Enter key the end of every
line! The line spacing, and the other options described above, take place on
paragraphs. To choose several paragraphs at the same moment, you should make
a block with these paragraphs modify.
Page break
This option is very practical when that you have only some lines of text to
be written before being forced to continue on a new page. Instead of pressing
several times on the Enter key, it's better insert a page break. Furthermore,
you know exactly in that place your new page will begin. So, you can
always return to the previous page and add of the text to the need.
From
the Insert menu, select the Break option.
The window above, offers you several possibilities. You can insert a page break,
a jump of column or one of the various jumps of section. All these possibilities
will be explained in detail at the come moment. For the moment, insert only
a page break.
Select
the Page break option. Press
the OK button. OR Press
the CTRL and Enter keys.
To be to you now at the beginning of a new page. Moreover, you'll see the
new number of page in the left lower corner of the screen.
Search and replace
This option is very practical when you should bring the same modification
to several places in a document. You could use the command looks for
to find the keyword and then to change it manually. But Word offers you also
the option to replace a word, or a series of words, by the others. Here is a
small exercise.
Write
the following lines:
Ladies and gentlemen,
The session on electronic commerce will be given by M. Charles Tomney.
From
the Edit menu, select the Replace option. OR Press the CTRL and H keys.
Enter
in the Look for box the text M. Claude Tremblay. Enter
in the Replace with box by the text Ms Emily Langley. Press
the Replace button.
If the text would have been longer, you would have been capable of changing
several times the text by using the Replace all option. When all the
text will be verified, a window as that below will appear.
But, it's possible to carry out more specific replacements with the following
options.
Return to the Replace window. Press
the More button.
There are much more options to control the searches and the replacements. You
can choose a part of the text according to the word, if it's in capital letter
or in small letter, the used format of presentation and the type of used command.
You can experiment with these various options on your spare time. The compound
picture above is to demonstrate you the potential of it.
Footnote
It's interesting by moments to offer to the reader of the notes that give
supplementary comments or reference to a quotation. It's at this moment when
it's practical to use footnotes. Here is a small exercise to demonstrate how
to use it.
Write
the following text: Veni, Vedi, Vici.
Place
the cursor in front of the point to the end of the sentence. From
the Insert menu, select the Reference and Notes options.
The following window will appear.
Select
the Footnotes option.
The cursor will move at the bottom of the page. You can then write
your reference or your comments.
Write
in the footnote the following text: Julius Caesar. Replace
the cursor in the text to continue.
For a still unexplained reason, with the version Word 2000, footnotes you will find several times on the following page. You can always erase notes and
redo them. It's enough to erase the indication of the note next to your text.
The note at the bottom of the page is automatically going to fade.
End of document note
A note of the end of document has the same effect as a footnote. However, all
the comments will be shown on the back page of the document.
Write
the following text: Veni, Vedi, Vici.
Place
the cursor in front of the point to the end of the sentence. From
the Insert menu, select the Reference and Foototes options.
The following window will appear.
Select
the option Endnotes at the end of document.
This window allows you to choose the kind of presentation that you want on
the notes of the end of document. You can change the place, at the foot of the
document or at the end of the section, and the type of numbering, the number
of the beginning as well as if she should begin again in every section or continues
for all the document. Sections will be explained a little farther on this Web page.
For the purpose of this exercise, there is no change to be brought.
Press the OK button. On returning
to the window of the notes of the end of document, press again on the OK
button.
The cursor will move at the end of the back page of your document.
You can then add the remarks or the comments that you need. You can even write
several lines of text.
Page Header and footer
It's one of the options the easiest to use to have a presentation of professional
look. You can place a title, of the text, the corporate logo and other that
will repeat from a page to another. It's possible to have headings and feet
of page that are different from a part (or section) from the document to another.
It's necessary to know and to master the jumps of sections that are explained
farther on this page.
From
the View menu, select the option Header and Footer.
The cursor will move in the heading of the document. If you inserted
jumps of sections, the cursor will take place in the heading of the current
section. The following bar is also going to appear.
The options
The toolbar contains several buttons. Here is a short explanation of the function
of each of these.
Name
Description
Automatic insertion
Insert a style of predetermined presentation
Page number
Insert the number of the page
Page total
Total of pages of the document
Numbering of pages
Style of numbering: Roman, Arabic...
Date
Insert the date of the computer
Hour
Insert the hour of the computer
Page setup
The pagination of the heading allows to change
View / mask the text of the document
The text allows to camouflage temporarily; in
the case or it distracts the user.
Identical to the previous
This option is important when the presentation
is different for various parts, or section, from the same document. When
the option is active, it repeats the presentation of the heading or
the foot of page of the previous section.
Tip to Header / footer
Pass of the heading at feet of page of the section or vice versa.
View previous header/footer
If the document is separated in several sections,
Word passes in the heading or the foot of page of the previous section.
View next header/footer
If the document is separated in several sections,
Word passes in the heading or the foot of page of the following section.
Columns
We are all accustomed to draft our documents by using lines that leave the
left margin and that go outside of right-hand side of the page;
in a single column. C ertains documents, as newspapers or letters of company
use several columns of text. The next part is to show how to use you
columns.
Page with several columns:
Press
the button.
Select
the number of columns that you need. OR From
the Format menu, select the Column option.
It's from this window that you have the control of all the elements on columns.
The part Prédéfinir allows you to use presentations of columns predetermined
according to what you need. You can also change the number of column as well
that the spacing from these in the parts Counts of columns and Width
and spacing. In the right-hand side of the option Counts of columns, it's also possible to ask to insert a dividing line between columns. The appearance
will present you the final effect.
At the foot of the window, one asks you if you want to apply options of columns
that you chose to all the document, to this section (to leave the document)
or from this point. This last possibility has the effect to create a new section
in your document. It "cuts" the document by adding a section with the number
of columns that you chose. Sections will be explained a little farther on this
Web page.
Numbering of pages
The numbering of pages is a tool of practical reference for the reader. He
allows it to find quickly a quotation, a chart, an picture or the other one in
the document.
From
the Insert menu, select the Page numbers option.
Press the Format button.
The section breaks
It's sometimes interesting to change the presentation of a page or a part
of your document. You want to change:
The
orientation of the paper (portrait or landscape) better to present a table
or an picture To change
the number of columns of the text on a part of a page So that
a part of your document is numbered but not the front pages of your document.
A section break is a logical separation of your document. The other word
processors hide this complexity to its users. Regrettably, the users of Word
are not also privileged. This causes supplementary problems when an user completely
wants to take advantage available options.
The jumps of sections are used for example when it's necessary to change the
number of columns, the numbering pages of a part of the document, the orientation
of the paper, to change the heading, the foot of page or the margins of a part
of the document. The next exercises consist in using the jumps of sections to
have a document among that a part in three columns and the following part returns
to the standard of a column. Afterward, the options of heading and foot of page
will be used only to number a part of the document. This is also going to call
back(remind) you the other notions that are covered on this page.
From
the Insert menu, select the Break option.
The next window shows all the types of possible jumps.
There is a page break; to continue the text on the following page. There is
also a jump of column; to continue the text in the following column when your
document, or section, consists of several columns. The others are all jumps
of sections. There are four kinds of section break.
The section break " following page " separates the document in several
sections, but also a new page begins. The continuous section break
separates the same page in several sections. This is practical when you want
to change an option such as the number of columns of text for only one left
a page. The section break odd page separates the document in several
sections, but also forces the next page to be an odd page. For example, the
beginning of a new chapter is generally on an odd page. The section break
even page separates the document in several sections, but also forces the
next page to be an even page.
Exercise on sections
For example, it's at the beginning of the document that one finds a page
a table of contents titles and. Generally, these pages are not numbered. It's on this last possibility that we will concentrate for the next exercise
to demonstrate you the advantage to separate a document in several sections.
It's also the style of presentation that is often used. The exercise consists
in numbering the second page of the document as well as the following ones.
The front page will not be numbered.
Write
some lines of text on the front page of a new document. Insert
a Section break by selecting of the Insert menu the Break option.
Insert
a section break Next page. Press the OK button.
Noice in the left lower corner of your screen that Word shows now the number
of page as well as in that section meets itself the cursor at the moment. Before
putting the number of page, it's necessary to know that there is a trap. Indeed,
if you insert the number of page at once, all the pages will be numbered. Even
those that you don't want.
Make
sure that the cursor is in section 2. From
the View menu, select the Header and Footer option.
A toolbar should appear with the contents of the heading of the section. assure
that the heading that is shown is that of the section 2. It's written in the
upper left corner of the heading.
To see the heading of the other sections, or to return to the heading of this
section, use both following buttons (and
).
This other button is
to move you of the heading at feet of page of the section.
It's important to know where you want to put the numbering of pages. For the
example, the numbering will be placed at the bottom of the page. So, the option
to be changed before inserting the automatic numbering meets itself at the bottom of the page, in the foot of page.
Press
the button to
show the footer of section 2.
In the right superior corner of the frame of the foot of page, you see
the trap that waits for you: " Identical to the previous section ". If you
insert the maintaining numbering, it will copy also also in
the previous section. Even if you don't want it. So that the numbering of pages
begins only from this section, you should deactivate this option. For this(they)
make...
Press
the button to
deactivate the " Identical to previous " option.
The text " Identical to previous" should be more shown. It's now necessary
to go out of the show of the header and the footer.
Press
the Close button. OR Click
on the text of the document.
If you want to reactivate the option, it's enough to press the same button
. And
now, in the numbering!
Numbering of pages
From
the Insert menu, select the Numbers of page option.
leave the active option so that the number of page displays on the front page
of the section.
Press
the Format button.
The part of the height indicates the type of numbering of you want (Arabic,
Roman numerals or letters). The part Numbering of pages is more interesting.
If you select the option " Next the previous section ", the number of page that
will appear is that of the number of page of the document. So, if the
front page of the section 2 is the fourth page of the document, it's the figure
4 that will appear in the margin of the page. However, if you select
the option " From: ", you can choose the figure of departure as the front page
of the section. Generally, it's about the figure one. But you can choose the
figure of departure of your choice. The other pages will be numbered with regard
to the figure of departure of your choice.
For
this exercise, select the From option and enter the number 1 in the box.
Press
the OK button to close this dialog box. Pressce
again on the OK button to close the first dialog box.
You will notice that your pages are now numbered. If you don't see it.
From
the Edit menu, select the Page option. Move
at the bottom of the page to see its bottom of page.
From
the Format menu, select the Paragraph option. 
Press
the CTRL and Enter keys.
button.
The
orientation of the paper (portrait or landscape) better to present a table
or an picture
