It's preferable by moments to present of the data on tabular form. The instructions that follow how demonstrate to create a table and how to take advantage of it. The first thing to be known is that you can enter several lines of text the same cell of the table. It's not necessary to count the number of lines that will go to a table but a number of "cells". For example, the advantages and the disadvantages or to compare several options.
Insert a table
From the Table menu, select the first command: Insert table.
A window will appear asking you for the number of columns and lines that you need for your table. enter the numbers that you need. You can later add or remove lines or columns.
For
this example, write 5 in the box of the number of columns and lines. Press
the OK button.
There is another way of inserting a table into a document; by using
the button To insert table.
Press
the button . Press
the left mouse button and select the numbers of columns and lines required. Release
the mouse button when it's shown the size that you want.
If you don't see the borders of the cells of the table, select the option covering
of the Table menu. When the border of the table consists of
dotted lines, it means that no border will be shown in the printing.
Change the width of columns
There are two ways to change the width of a column: by using the ruler
for tables or by using the menu Format. Both ways will be explained. The first
will be by using the ruler.
click or place the cursor in the first cell of the table
.
Above the text, there is a ruler as that down that appears. It's used to change the width of columns and also margins inside cells. The first
triangle at the top of the bar pointing downward serves for adjusting the left
margin of the first line of the cell. The triangle of the left lower corner
serves for adjusting the left margin besides of the text of the cell. The triangle
in the lower right corner serves for adjusting the right margin of all
the text of the cell.
Here is the procedure to change the width of a column by using the mouse.
Place the cursor on the separator of column that is between the first and
the second column on the toolbar of tables.
To recognize it, it's the checkerboard that
separates each of the columns. Attention not to take inadvertently the triangle
of the right margin. The cursor will change format. The
cursor will be now a horizontal bar with a point in every extremity.
Press and hold the left mouse button and move slowly the cursor to the right.
Release the mouse button when the width of the column is about the double(copy)
of what it was before.
It's to note that columns in the right-hand side of the column that you
chose fit automatically not to exceed the margins of the page. By selecting
a column, you can change its just width a little or a lot according to your
needs. You can also give a fixed width in a column.
Place the cursor in the column that you want to change the width. For the example,
click any cell of the second column.
From the Table menu, select the option Table properties of the cell.
Click the Column tab.
Change the width to 4,5 cm. Press the OK button.
You can change the width of a column as often as you want it and with
the degree of precision that you want. Or by using the mouse or one of the
options of the menu table.
Add a line
Place your cursor in the table below the line that you want to insert. Select of the menu table, Insert lines.
The new line will fit over where is the cursor at the moment.
Add a column
It's easier to insert a line than a column. It's at first necessary to select
the column completely in the right-hand side of the column that you want to
insert.
Place the cursor above the column that you want to change the width. For
the example, select the first column.
move the cursor until this one is transformed of a white arrow in a black
arrow pointing downward.
As soon as the cursor was transformed into black arrow pointing downward,
click the left mouse button.
Here is the rest of the procedure to insert a new column.
Place the cursor in the table. Select of the menu table, Insert columns.
The new column will add to the left where from is the cursor at the
moment. It's very possible that the table exceeds the margins of the
page. You should change the width of columns.
Delete a line or a whole column
Select the line completely to erase.
From the Table menu, select the Delete and Cells options.
Of the window that will appear, select from the options to delete a cell, a line or
a column.
Merge cells
The intention of this command is to group together in a single cell
several cells of the same line.
Select all the cells on the first line.
From the table menu, select Merge cells options.
All the cells will form now an only long cell. You can also cut cells by using
the command to split cell. It's better merge cells only being certain
that you'll add no more other columns. If you add a column after the fusion,
it would be possible that you have to adjust manually the width of the column.
It will be necessary adjusted the column of cells merged with the rest of the
table.
Change a table's presentation
Word offers you some options to change the presentation of a table.
You can change the thorough color of a cell or a table for another
color or pattern. There are also several possibilities to change the border
that surrounds the cells of the table. Word offers you also predetermined
styles of presentations that you can use any time.
Click
in one of the cells of the table. From
the Format menu, select the option Border and shading.
Click on the Shading tab.
Most of these options are also available from the toolbar Tables
and borders. This toolbar will be explained besides details at the time
of explaining how to draw a table.
Press the Horizontal lines button.
Press the Cancel button.
From
the menu table, select the option automatic Format
of table.
Draw a table
The previous part of this page explained the "formal" way of creating a table.
With this version of Word, it's possible "to draw" a table. That is
to elaborate quickly a table that answers exactly your needs without
getting for all that through a long series of instructions. There is now a new
toolbar on that one finds all the buttons necessary to carry out the task.
In the first place, it's necessary to show this toolbar.
From
the View menu, select the Toolbars option. From the list of the available toolbars, select the toolbar Tables and
Borders.
If the toolbar is not above the text but indeed in the middle of the screen,
it's possible, as for all the toolbars, to move it.
Place
the cursor on the titles bar ( the blue bar) of the window. Press and hold the left mouse button and move the toolbar at the top of the
screen with the other toolbars.
To begin a new table.
Press the button . Place
the cursor in the place where you want to begin your new table. Press and hold the left mouse button and move the mouse to create the first
cell of your table.
This cell can then be cut in several smaller cells where the other cells can
there become attached to the left, to the right-hand side or below this one.
To cut a cell in two:
Press the button . Place
the cursor on the border of the cell in the place where you want to cut
the cell in two. Press and hold the left mouse button and move the cursor towards the opposite
border of the cell.
You can cut a cell horizontally or vertically. You can even cut a cell several
times. The cut is not obliged to be exactly in the middle of the cell.
To erase a line or to merge two cells the one next to another.
Press the button . "Delete"
the line too.
This does not just make erase a border. It merges both cells to become the
only one of it.It's preferable by moments to present of the data on tabular
form. The instructions that follow how demonstrate to create a table
and how to take advantage of it. The first thing to be known is that
you can enter several lines of text the same cell of the table. It's not necessary to count the number of lines that will go to a table
but a number of "cells". For example, the advantages and the disadvantages or
to compare several options.
Insert a table
From
the menu table, select the first command: Insert
table.
A window will appear asking you for the number of columns and lines
that you need for your table. enter the numbers that you need. You
can later add or remove lines or columns.
For
this example, write 5 in the box of the number of columns and lines. Press the OK button.
There is another way of inserting a table into a document; by using
the button To insert table.
Press
the
button. Press
the left mouse button and select then a lot of columns and lines. Release
the mouse button when it's shown the dimensions that you want.
If you don't see the borders of the cells of the table, select the option covering
of the Table menu. When the border of the table consists of dotted lines,
it means that no border will be shown in the printing.
Change the width of columns
There are two ways to change the width of a column: by using the ruler
for tables or by using the menu Format. Both ways will be
explained. The first will be by using the ruler.
click or place the cursor in the first cell of the table
Above the text, there is a ruler as that down that appears. It's used to change the width of columns and also margins inside cells. The first
triangle at the top of the bar pointing downward serves for adjusting the left
margin of the first line of the cell. The triangle of the left lower corner
serves for adjusting the left margin besides of the text of the cell. The triangle
in the lower right corner serves for adjusting the right margin of all
the text of the cell.
Here is the procedure to change the width of a column by using the mouse.
Place the cursor on the separator of column that is between the first and
the second column on the toolbar of tables.
To recognize it, it's the checkerboard that
separates each of the columns. Attention not to take inadvertently the triangle
of the right margin. The cursor will change format. The
cursor will be now a horizontal bar with a point in every extremity.
Press and hold the left mouse button and move slowly the cursor to the right.
Release the mouse button when the width of the column is about the double(copy)
of what it was before.
It's to note that columns in the right-hand side of the column that you
chose fit automatically not to exceed the margins of the page. By selecting
a column, you can change its just width a little or a lot according to your
needs. You can also give a fixed width in a column.
Place
the cursor in the column that you want to change the width. For the example,
click any cell of the second column. From
the Table menu, select the Cell format option. Click
the tab column. Change
the width 4,5 cms. Press
the OK button.
You can change the width of a column as often as you want it and with the
degree of precision that you want. Or by using the mouse or one of the options
of the Table menu.
Add a line
Place your cursor in the table below the line that you want to insert.
From the Table menu, select the Insert lines option.
The new line will fit over where is the cursor at the moment.
Add a column
It's easier to insert a line than a column. It's at first necessary to select
the column completely in the right-hand side of the column that you want to
insert.
Place the cursor above the column that you want to change the width. For
the example, select the first column.
move the cursor until this one is transformed of a white arrow in a black
arrow pointing downward.
As soon as the cursor was transformed into black arrow pointing downward,
click the left mouse button.
Here is the rest of the procedure to insert a new column.
Place
the cursor in the table.
Select of the Table menu, Insert columns option.
The new column will add to the left where from is the cursor at the
moment. It's very possible that the table exceeds the margins of the
page. You should change the width of columns.
Delete a line or a whole column
Select the line completely to erase.
From the Table menu, select to delete cells.
Of the window that will appear, select the option delete the line or the whole
column.
Merge cells
The intention of this command is to group together in a single cell
several cells of the same line.
Select all the cells of the first line.
From the Table menu, select the Merge cells option.
All the cells will form now an only long cell. You can also cut cells by using
the command to split cell. It's better merge cells only being certain
that you'll add no more other columns. If you add a column after the fusion,
it would be possible that you have to adjust manually the width of the column.
It will be necessary adjusted the column of cells merged with the rest of the
table.
Change the presentation of a table
Word offers you some options to change the presentation of a table.
You can change the thorough color of a cell or a table for another
color or pattern. There are also several possibilities to change the border
that surrounds the cells of the table. Word offers you also predetermined
styles of presentations that you can use any time.
Click
in one of the cells of the table. From
the Format menu, select the Borders and shading option.
Click on the Shading tab .
Most of these options are also available from the toolbar Tables
and borders. This toolbar will be explained besides details at the time
of explaining how to draw a table.
From
the Table menu , select the option Table Autoformat option.
Draw a table
The previous part of this page explained the "formal" way of creating a table.
With this version of Word, it's possible "to draw" a table. That is
to elaborate quickly a table that answers exactly your needs without
getting for all that through a long series of instructions. There is now a new
toolbar on that one finds all the buttons necessary to carry out the task.
In the first place, it's necessary to show this toolbar.
From
the View menu, select the Toolbars option. From the list of the available toolbars, select the Tables and
Borders toolbar.
If the toolbar is not above the text but indeed in the middle of the screen,
it's possible, as for all the toolbars, to move it.
Place
the cursor on the titles bar ( the blue bar) of the window. Press and hold the left mouse button and move the toolbar at the top of the
screen with the other toolbars.
To begin a new table.
Press the button . Place
the cursor in the place where you want to begin your new table. Press and hold the left mouse button and move the mouse to create the first
cell of your table.
This cell can then be cut in several smaller cells where the other cells can
there become attached to the left, to the right-hand side or below this one.
To cut a cell in two:
Press the button . Place
the cursor on the border of the cell in the place where you want to cut
the cell in two. Press and hold the left mouse button and move the cursor towards the opposite
border of the cell.
You can cut a cell horizontally or vertically. You can even cut a cell several
times. The cut is not obliged to be exactly in the middle of the cell.
To erase a line or to merge two cells the one next to another.
Press the button . "Delete"
the line too.
This does not just make erase a border. It merges both cells to become the
only one of it.
From the Table menu, select the first command: Insert table.
.
that
separates each of the columns. Attention not to take inadvertently the triangle
of the right margin. The cursor will change format. The
cursor will be now a horizontal bar with a point in every extremity.
.
.
