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Word - Table of content

Introduction
Create a table of content
Update the table
Changing a presentation style

Introduction

Several persons would like to have a table of content in their document but believe that it is too difficult to create as well as to update. Word helps you in the creation of the table of content, thanks to the styles. Furthermore, it's very easy to update.

Creating a table of contents

There are two stages for the creation of a table of contents. It's necessary to mark the text and to give it a style. Then, you must generate the table of contents with the options of your choice. Above all, it's necessary of the text.

 

*Write the following text:

Introduction
Bla. bla. bla.
Initial situation
Bla. bla. bla.
Determining the cause of the problem
Bla. bla. bla.
Development
Bla. bla. bla.

This is a small example of document. Your document should consist of titles for each section of your document and the text. To create the table of contents automatically, you must give a "style" to each of the titles that you want copied into the table. It is only after this step is completed that you can generate a table of contents at the appropriate place.

From the text that was written, it's now necessary to put a style in the titles "Introduction", " Initial situation ", " Determination of the problem " and "Development". As for a text that has subjects and sub-subjects, table of contents also. It's for that reason that you must put the right "style" in the right subject.

*Make a block with the title "Introduction".

The introduction is a main subject of any document. So, the appropriate style is " Title 1 ". At the very beginning of one of the toolbars, you'll find the list of the styles. It is generally under the "Normal" style.

*Press the small triangle pointing down.

List of the styles

*From the list of the possible styles, select the option " Heading 1 ".

To be able to have the text in the table of contents, you should give a style to this text. At the time of the creation or of the update of the table of contents, Word fetches the text that has a style of type " Title 1 ", " Title 2 " or " Title 3 " to insert it then into the table of contents. The style of type " Title 1 " is for the main subjects of your table of contents. The style " Title 2 " is for the sub-subjects and so on. For this example, there are only two levels. The main subjects are "Introduction" and "Development".

*Make the same thing for the text "Development".
*Put the Heading 2 style on the titles " Initial situation " and " Determining the cause of the problem ".

When you'll have marked all the titles that you want to find in your table of contents, you will be able to create it.

*Place your cursor in the place where you want to place the table of contents in the document.
*From the Insert menu, select the Reference and Index and Tables options.
*Click on the the second tab: "Table of contents".

Table of content window

You have to choose a style of presentation as well as to choose the other options. The outline gives you an idea that will look like your table of contents ended time. Make sure that your table of contents shows the number of levels that you need. The following characters help better to align the numbers of pages in the title that is connected with it. select the style that will go best according to your needs. Here is the result by using the "From template " format.

Table of content

If you press the button Options, you can determine if the entrances(entries) of the table of contents result from the list of the styles or the fields of entry of table.

Table of content options window

Update the table of contents

If you bring last minute changes to you`re document. For example, you add a paragraph or pictures. This can change the place of all the titles of your document. It's so necessary to update it before putting back(handing) the document or printing it.

*Click on the table of contents.

Selected table of content

The text of your table of contents will be selected. This is normal.

*Click on the right mouse button.
*Select the Update Field option.
OR
Use keyboard Press the F9 key.

Word will show you the following screen.

Update of the table of contents

The word processor offers you two possibilities for the update. If you did not add a text with styles, you can choose the first option: Update the numbers of page only. If, on the other hand, you added, to remove or to change of the text for the table of contents, select the second option: Update all the table.

Change the presentation style

You noticed certainly that as you applied a style to the titles of your document that its presentation changed. You can determine the speed(look) of your titles to your taste.

*From the Format menu, select the Styles and Formatting option.

Modify style

*Select the presentation style you wich to change. In this case, select Heading 1.
*Click on the down arrow button at the end of the box.
* Select the Modify option.
* Of the Format button, select the Font option.

Word 2003 - Modify style font

You can modify several aspects of your titles. For the example, we are going to concentrate on the characters.

*Change the font as well as the size and the color of the text your choice
*Once finished change the prensentation style, press the OK button.
*To return to the text, press again the OK button.

 

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