Introduction
Forms are used to present the data in a better way. It's also a "friendlier"
or practical way to enter or modify the data in a form than directly in a table
or a query. So, it's possible only to show only the fields that are necessary
on the screen. It's also possible "to lock" a field. This allows to the user
of the form to see the contents of a field but not to change it. As for a query,
you may have calculated fields to carry out calculations such as for
subtotals or taxes. The list of the functions that Access can carry out is much
more than just simple calculations.
The creation of a form requires a table or a query as the source for it. A
query is more practical when you need a form with fields of that comes from
several tables. It's also more practical if you want to filter the records
so to see only the records that answers your criteria.
The exercises on the various elements, controls in Access speak, and the functions
of a form will be demonstrated from the table Employés (employee).
Copy the database that contains this table, and several others, click here
to return you to the demonstrations files Web page and
copy the file demoacc2.mdb on your floppy disk. For those that use the
use Netscape to see these pages, read the carefuly the note at the bottom of
the page and copy the file demoacc2.exe. For those that use Access 2000,
copy the file demoa2k2.exe from the same Web page. When you'll have
copied the right file, return to this page to continue learning.
Create of a form with the help of the assistant
You can create a form from scartch. But it's more advantageous to use one
of the assistants that Access puts at your disposal to realize a form. You can
always modify it afterward according to your needs.
You can create a form with no field. But, the "source" of a form can be a table
or a query. However, a query can have several tables. So, you can have a "complex"
form that uses the data of several tables at the same time. It's however necessary
to verify these queries are " in good working order" before creating
a form based on these. The rule is that, if you are capable of entering of the
data directly from the query, you'll be also capable of making the same in
the form.
 From
the main menu, select the forms tab .
Press the New button.
Access shows you the list of the available assistants for the creation of a
form. As you can see, there are several choices. The table below describes each
of these assistants as well as the advantages and the disadvantages of each.
| Type |
Description |
Advantage / disadvantage |
Creation mode |
Create a form from scratch. |
Indeed for small forms or forms having many independent fields.
The assistants are better placed to create forms to show the data of tables
or queries. |
Form asssitant |
It asks you some questions to determine the fields of
that you'll need as well as the kind of presentation that you
want to show. |
It offers you more options than the other assistants. |
Instant form: Columns |
It generates automatically a form that shows
each of the fields the one below the other one. |
Express to be created. Can always change the presentation later. |
Instant form: Rowa |
It shows each of the fields of a record the
one quoted(esteemed) of the other one. |
This is not always practical when you have several fields
in a table or a query. |
Instant form: data table |
It shows all the records in mode worksheet as in the entry of the data from a table. |
This is not really practical for the user on the condition
that it knows perfectly the contents of fields. |
Graphic assistant |
He allows to show the numeric fields type or monetary type
in a chart. It's enough to indicate to the assistant the fields that you
need and the kind of operation (sum, average, minimum, maximum...) that
you want to have. |
Difficult to manipulate the first time. Needs some practice. |
| Pivot table assistant |
It allows you to group together several fields in a crosstab table. |
It has also the advantage to show you operations. You can restructure
the presentation of the data in your choice. Access uses the pivot
table module of Excel to show the contents. |
For
this exercise, select the Form assistant option.
At the
bottom of the window, select a table or a query of your choice. For this exercise,
select the Employés table.
Press the Next button.
The next window consists in determining the fields that you'll need in the
form. At the foot of the window, this one is separated in two parts. The left
box shows the fields of the table or the query. The right box
shows the list of the fields that will be used in the form. To add a field:
From
the column on the left, select the fields that you wish to add to the form.
Press the  button.
The field will be added to the list of fields selected for the form.
To
add all the fields at one time, press the  button.
The order in that you select fields is important. It's in this order that
these fields will appear on the form. You can always change it by personalizing
the form. But, you can also avoid this by placing in order fields at the start.
The assistant allows you to choose fields resulting from several tables or
from queries without before having to create a query having all the wanted
fields. It's however necessary to pay attention to have made the permanent
relations between tables before choosing fields of various tables or queries.
So, the form will show all the records. If you need to show or to reach
that in a part of the records or that there are no relations between
tables or queries of that you need, you should before create a query.
For
this exercise, select all the fields ()
in the same order as in the table.
Press the Next button.
The next screen asks that is the way that fields will be shown in the screen.
Access gives you even a preview of your choice to the left of the window before
choosing definitively. The simple Column option will show fields
one below the other one. The Tabular option will show fields one
next to another. Access will reduce the size of fields to make sure that
fields appear the one in quoted(esteemed) by the other one. The data sheet option will show the fields the same way as the data entry of a table. This
is not practical if the user does not know all the fields. The Justified mode will show fields the one in quoted(esteemed) by the other one without
it will not reduce the size of fields. It's going to show the other fields down.
The left part of the window gives you an picture of the type of presentation.
For
this exercise, select the option single Colunm.
Press the Next button.
The next window asks you that is the thorough picture of your form. You can
decide not to put a bottom of form by selecting the Standard option.
For
this exercise, select the option Twilight.
Press the Next button.
The last window asks you first for the title of the form.
Change
the title to "Liste of employés".
Access will asks for to you what you want to do. You can see the form or modify
the form at once.
For
this exercise, select the option Open the form to show or enter information.
Press the Finish button.
Here is a preview of the form once completed.
Entering data
It's now possible for you to add or to change the records of the table as
you have it sheet of data during the creation of the table can be made in mode.
However, the presentation of the data is more understandable for a new user
than by using the data sheet mode.
Moving inside the form
To move in the form, use the following the keys:
 Use the Tab and Shift Tab keys to move you in the next field or
the previous field.
Use the
keys PageUp and PageDown to move you from the previous or next
record.
You can
also use the navigation bar located in the left lower corner of the window to
move you from a record to another or in the first and last record of
the table.
Use arrows
towards the left or to the right to pass in the previous or following
record.
Use arrows
with a vertical bar to return you to the first one or to the last record
of the table or the query.
Use the
arrow with the star (*) to add a record to the table or to the query.
place
the cursor in the white box and write the number of the record that you want
to reach follow-up of the Enter key.
To add
a record to the table, go to the last record and press the key PageDown.
An empty record will appear. Then, enter the news given to your choice.
OR
From the toolbar, press the button  .
Changing a record
It's very easy to change the contents of a field if this one is not "locked".
Use
the the keys of the keyboard or the navigation bar to return you to the record
that you want to change.
Place
the cursor in the field on that you want to bring modifications.
Change
the contents of the field your choice.
Delete a record 
Use
the the keys of the keyboard or the navigation bar to return you to the record
that you want to change.
From
the Edit menu, select the option Delete the record.
OR
From
the toolbar, press the button.
Search for a record 
Access allows you to find quickly a record thanks to a query
on the contents one of the fields of the record.
Place
the cursor in the field on that you go to carry out the query.
From
the Edit menu, select the option Look for.
OR
Press
the keys Ctrl and F.
OR
From
the toolbar, press the button.
Enter
the value, the date or the name that you are looking for.
Press
the Search button.
Personalize a form
Enter
creation mode by pressing on the  button.
You can change, add and delete objects in your form. Access calls every object
of your form a "control"; whether it's for text, a field or any other object
on the form.
Delete a field
It's always possible to delete a control (object) of the form. It can be a
title, a row, a box or another element of the form; including fields. The exercise
that follows consists in removing the field Poste of the form. The following
exercise will put it back in the form.
Select
the field to be deleted. For this exercise, select the field Poste.
Press the Delete key .
OR
From
the Edit menu, select the Delete option.
Add a field 
The previous exercise consistsd in removing a field Poste of the form. It's
always possible to you to add or to put back a field that was on the
base of the form. This exercise consists in putting back(handing) the field
posts that had been removed in the form from the place where it was placed.
Press
the button.
The list of the fields of the table or the query at the source of the form
will appear.
From the list of fields, click the wished field. For this exercise, select the field Poste.
Press and hold the left mouse button and move the field in the place wished in the
form. For this exercise, replace the field Poste in the original place.
Release the mouse button.
It's enough to pay attention to the order of presentation of fields. This
option is covered farther on this page; see order of tabulation.
Move a control (object) 
Make
sure before having pressed on the button .
Click on the control to be moved.
Place
the cursor on the border of the object. The cursor should be transformed
into a small hand.
Press and hold the left mouse button and move the control towards your choice.
If you had chosen a area of text (field) or a title, the associated element
(field or title) is also going to move. Only to move one or the other one:
Make
sure before having pressed on the button .
Click on the control to be moved.
Place
the cursor on the big black square located in the upper left corner
of the control. The cursor should be transformed into a small hand with
the index on the square.
Press and hold the left mouse button and move the control towards your choice.
In this last box, only the title or the area of chosen text will move. In
this way, it's possible for example to put the field below the title.
Move a series of controls (objects)
To move several elements at the same moment, it's first necessary
to select them: with a block by using the mouse or with a combination of mouse
clicks and the Shift key.
With a block of mouse:
Make
sure before having pressed on the button .
Press and hold the left mouse button and move there to surround all
the elements that you want to select.
This technique is practical if elements are close one to another and
than there are no controls that should not be moved from these. To be more
selective in your choices of controls, use the following technique.
Make
sure before having pressed on the button .
While pressing on the Shift key, click the controls to be moved.
When elements are chosen, use the technique explained above to move a series
of controls instead of the only one.
Change the presentation of a control (object), change colors.
From the second toolbar, you may change the presentation of the
text and the fields. The following part of the toolbar  allows
to change respectively the thorough color, to change the color of the text,
to change the color of the outline, to change the type of outline and to put
an effect of relief in the controls (objects) located on the form.
Change the size of a control (object).
Any time, you may you to change the size
The toolbar 
Press
the button to
show the toolbar.
 |
The toolbar offers you the access to several
controls that you can add to your form. The next part explains
each of these tools and gives an example of the functioning of each in a
form. |
select a control
While pressing on the button ,
you may you to select one or several controls (objects) to move them
then or change one of their properties.
Activate the assistants 
This option
allows you to activate or not the assistants for the various controls of the
toolbar. leave the "active" assistants. This will help you during the
addition of certain controls in your form.
Add a "title" or a free text. 
So formerly being called labels, they serve for describing fields or for adding
of the supplementary data about the form. A title appears every time you add
a field to the form. To use it:
Press the button .
Click on the form where you want to place the title.
Write
the text of your choice.
Add a " area of text " or an independent field 
As for the queries, you may add fields calculated from the other
data in a form or a report. So, you can carry out calculations directly in the
form with a area of text (i.e. field). For example, the total of an invoice
would look like this: = [ SousTotalProduits] + [ SousTotalServices] + [Taxes].
The only difference enters a area of text containing a field of a calculated
field is that it's necessary to put the character "=" at the beginning
of the formula.
The next part consists in adding a calculated field that calculates the total
of incomes ( salary+commission ) from employees. The exercise consists in adding
a area of text to the form to determine the income (salary and commission) from
the employee shown in the screen.
Press the button to
add a area of text.
Click
in the place where you want the independent field.
The area of text and the title will appear.
Place
the cursor inside the box of area of text.
Enter
the following formula: = [salary] + [commission]).
Show the form
in Form mode by pressing on the button  .
If the returned field shows *Nom? There is an error in the formula.
watch to return to the creation mode and to verify the formula.
enter a number
the box salary or commission and press the Enter key.
As soon as you have, press the Enter key, or move the cursor
in another field, Returned independent field that you have just created updated
with the new total of the sum fields Salary and Commission.
You can create your own Formulas to calculate almost anything. You can calculate
the GST and the TVQ on an invoice, the commission of a salesperson on an invoice
or use the functions of Access for the other calculations. In fact, you should
use a field calculated in a query, a form or a report in every occasion that
you have.
Add a group of options 
A group of options allows you, as for the area of modifiable list and the
area of list, to choose among a predetermined list. One of the differences between
a group of options and is both others that all the options appear to the screen.
For both others, it's necessary to press a button in the right-hand side
of the box to see the other possibilities. Another difference is that
you should write the description, called a label in Access's jargon, instead
of choosing among a list that meets itself in a table or a query. The last
difference is that it's necessary to determine the value that will be
kept in the field for each of the labels that you wrote.
The exercise consists in creating a group of options that serves for determining
the social status of the employee. The value that will be chosen will be kept
in the field Status of the Employees table.
Press the
button .
Click on the form
in the place where you want to put a group of options.
In the first window, the assistant of group of options will ask you
for the list of labels, or descriptions, for the choices that you want to offer
to the user of the form.
Write then
the list of the possibilities. For this exercise, write the same labels, or
descriptions, as those shown in the window above.
Press the Next button.
The assistant for the group of options asks you then if one of the values should
be the value by default. What means that there would be a predetermined value.
If no other value is chosen, it's the one that will be the value of the field.
For this exercise,
select the option: " No, I don't want to define of value by default. "
Press the Next button.
Having entered labels, it's necessary to give a value to each of these. By
default, Access shows a number next to each of these labels. It's also possible
to you to put of the text instead of figures. This window allows you to change
these values to those of your choice.
For
this exercise, leave the values to those shown initially in the window.
Press the Next button.
The assistant asks you then that to make with the selected value. It offers
to save it in an independent field (to save the value for a later user) or to
place this value in a field of a table.
For this exercise,
select the option " Store the value in this field: " and select
the field Status.
Press the Next button.
The assistant asks you then of the data about the style of presentation of
the group of options that you prefer. It offers you the choice for the presentation
of labels (descriptions) and of the border that surrounds the group. The left
part of the window offers you a preview of the group of options with your choices
of options.
For this exercise,
select the option " Compartment of option " for the presentation of labels.
Select the option "Spread out" for the choice of the border.
Press the Next button.
The last element that the assistant needs to end the creation of the group
is the title for the group of options. This title will appear at the
top of the group of options. For this exercise:
Write the text
following in the box: social Status.
Press the Finish button.
Access will take a moment to generate the group of options with
the options that you chose. Here is the result of the exercise.
With a group of options, it's only possible to choose one of the choices offered
in the box at the same moment. How in this example, it's impossible to be unmarried
and married at the same time!
Button falls over  |
The button falls over, as for the button of
option and the button hook are used for the fields of type Yes/No. It's
necessary to press the button to say "yes" or "to activate" the option
or the field. |
Button of option (radio)  |
The button of option (formerly called radio button) can be used with a field of type Yes/No. It's necessary "to darken"
the button to activate it or to say the equivalent of Yes. |
Button hook  |
The button hook can be used with a field of
type Yes/No. It's necessary to makee "X" in the box to activate
it or say the equivalent of Yes. |
Zone of modifiable list 
As a group of options and a area of list, a area of modifiable list allows
you to select a value among a predetermined list. It's also possible to you
to add the other values to the so necessary list. It's an element that group
of options and the area of list does not allow you. A list has also the advantage
to avoid errors of spelling during the retranscription of the data. The last
advantage of a modifiable list is that you may show several fields
at the same time. This has the advantage to give a better reference at the time
of choosing for a value of the list.
The exercise consists in creating a area of modifiable list for the field office
that represents the office location of the employees. The source of the modifiable
list will be the table office that contains the name of cities as well
as the addresses of each of the offices(desks) of the company.
From the form, select the field office and erase it.
From the toolbar, press the button .
Place
the area of modifiable list by clicking in the place where the field office was located.
The assistant offers you three ways to determine the source for the modifiable
list. Among choices to determine the source, you can choose the contents of
a table or a query. You can also write the values of your choice. These will
be then kept in a new table. The last possibility allows you to go
to a record according to the choice of this modifiable list.
For
this exercise, select the first option: I want that the modifiable list looks
for...
Press the Next button.
The assistant will ask you for the name of the table or the query
that will be used for the source of the modifiable area. It shows you even
the list of these.
For
this exercise, select the table office.
Press the Next button.
The following window asks you to choose from the list of the fields of the
query those that you want to show in the screen. These give you a supplementary
reference during the selection of the value of the modifiable list. Fields will
be shown according to the order that they you will find in the box
" selected Fields ".
For
this exercise, select in the order the following fields: Offices(desks), Address, Telephone.
Press the Next button.
The next window asks you to determine the width of each of the columns of the
fields that you selected in the previous window. It's this width that will
be used when it will be the time to show the modifiable list. So, this window
allows you to show or to hide the key column; the first selected in the previous
window. For this case, it's about the field Offices(desks).
For
this exercise, deactivate the option hidden key Column.
To adjust the width of columns:
It's intéssant to be capable of adjusting the width of columns containing
of the data. You can make sure that all the data of the field appears in the
box.
Place
the cursor at the end of the column or between two columns.
Press and hold the left mouse button and move this one towards the left or to the right to reduce or widen the column.
For
this exercise, adjust the width of columns to show all the contents of these.
Press the Next button.
If there are only two fields in the list of the available fields:
Press the Previous button.
deactivate the option of hidden key column.
Press e Next button.
Because you chose several fields in the posting, the assistant would like to
know the value of that field he should save in the modifiable area.
For
this exercise, select the field Offices(desks).
Press the Next button.
The assistant asks you then for the place where you want to save the datum.
You can save it in an independent field (Remember the value for later use) or
put it in one of the fields of the table.
For
this exercise, store the date in the field office.
Press the Next button.
The last question is to know that is the text of the label that will describe the modifiable list.
For
this exercise, write "Office("desk") in the box.
Press the Finish button.
Here is a preview of the modifiable list ended time.
Zone of list 
A area of list offers to the user of the form a choice of certain values for
a field. The exercise that follows consists in creating a area of list and
to show a list for the possible activities(occupations) in the company.
Press the button Bums around of list .
In this database, there is a table that contains the list of the activities(occupations)
of the company. This table is called moreover Activities(occupations). You can
also create your own list by selecting the option " I would type the wished
values. "
For
this exercise, select the first option: I want that the area of list looks
for the values in a table or the query.
Press the Next button.
Access will ask you for the name of the table or the query that
contains the field with the data to be put in the area of list. Of the list
of tables and queries of the database, select the one that contains the data
that you want to show in the area of list.
For
this exercise, select the table Activities(occupations).
Press the Next button.
The table contains that a single field: Activity(occupation). In this table,
there is at present that two possible activities(occupations): manager and salesperson.
If you wanted to add another Poste to the list, it would be necessary to add
a record to this table. Contrary to a area of modifiable list, it's impossible
to add a record directly in the area of list.
There is also another table that would have been able to be chosen. It's the table Employees. There is in this one the field posts that already contains
a list of the activities(occupations) of the employees. But, in most of the
boxes, you'll want to use the data resulting from another table.
Select
the field occupation.
Press the button to
transfer the field Activity(occupation) in the area of the selected Fields.
Press the Next button.
The assistant of the area of list asks you then to determine the length the
field that will be shown in the screen.
Place
the cursor on the right border of the box.
Press and hold the left mouse button and move the mouse towards the left or the right-hand
side as you want to reduce or to enlarge the width the length the window.
Once you determined the wanted width, release the mouse button.
Press the Next button.
The front last stage consists in indicating to the assistant of the area of
list if you want to save choices in a value for later custom(usage) or among
one of the fields that meets itself in the form. For the exercise, the value
chosen by the area of list will go to the field Poste.
Select
the second option: Store the value in this field.
From the
list of the available fields, select the field Poste.
Press the Next button.
The last stage consists in writing the text that will go with the area of
list.
Write
in the box of the label: "Post("post office").
Press the Finish button.
Command button 
Command buttons are very practical for the users of forms. They allow easily
to reach options that affect the form or the database. For example, graces(favours)
in the buttons of command, you may cross(spend) from a record
to another, to open or to print a form or a report as well as several
other possibilities. Access offers a series of options predetermined to facilitate
the creation of buttons of command. If, these don't answer your needs,
you can always create a macro or a module and " to attach it " to a
button.
The next exercise consists in the creation of a button instructions to pass
in the following record.
From
the toolbar, click the command button .
The assistant for the command button will show the following
window.
This first window asks for action button you wish for. The first column is
the categories of possible actions. The second column shows the possible actions.
For the exercise, the button should show the following record:
From the column Categories, select the option Movements among enreg.
From the
column Actions, select the option following Record.
Press the Next button.
The next window asks you for that kind of presentation, want on the button.
Is it of the text of your choice or a representative picture? If you want of the
text, it's enough to write the text in the first box and to choose
the option Text. For the exercise, an picture will be used.
Click on the option Embellishes with pictures.
From the
list of the possible pictures, select the Next picture.
There are also two other interesting options on this window. By clicking the
option " Show all the pictures ", you'll have more possibilities to choose
an picture. Even with this list, it's still possible that there is no picture that
answers your needs. It's so possible, with the button To cross(go through) to fetch an picture that you found moreover and to paste it on the button.
Press the Next button.
The last window asks you for that name, want to give to the control command button.
In
the box, write the text " following Button ".
Press the Finish button.
Image 
It's also possible to insert pictures into a form. That it's the logo of the
company or a representative picture.
From the toolbar, click the button of picture .
A cursor with the following format  will appear. It's enough to place it on the form in the place where you
want to insert the picture.
Place
the cursor on the form and click the mouse button.
Access will ask you for the endoit and for the name of the picture
that you want to insert.
Select
the place and the picture of your choice.
Press the OK button.
The picture will fit on the form. You can always move it on the form.
According to the size(format) of the picture, it's possible that you can not
change the size. It's a thing to consider when you create the pictures
for your forms or your reports.
Frame of independent object 
Allows to insert objects resulting from the other Windows applications such
as a chart of Excel or an organization chart of Visio or the other applications.
The object is indépendnant of the contents of Access's tables.
Frame of dependent object 
The inserted object is dependent on the contents of tales or Acceess's queries.
A modification of these could affect the dependent object.
Page break 
Even in a form, you may put page breaks. It has no effect in the
view in the screen. But, this option is very practical at the time of the
printing of the form. It allows to print a form on several pages.
From
the toolbar, press page break button .
Move
the cursor at the footer of the Details area.
Press
the left mouse button.
A small control  will seem stuck on the left border of the window. This is the separator
of page. All that is above this control will be on a page. The
rest will be printed on another page.
To see the effect of this control, it's first necessary to move
it in the middle of the form.
Click on the control of the separator of page.
Press and hold the left mouse button and move the control in the middle of the form.
The separator is automatically going to paste to the left border of the form.
Press
the button
.
You will see a preview of your form if it was printed on paper. You see only
also a part of your form. The rest is on the following page.
Press
the button
located in the left lower corner of the screen.
The following page will appear to the screen. You go to notice that
the rest of the form will appear on the paper. But, also, you go to see
the beginning of a form for the following record. It's for that reason,
for be
Care of printing that page breaks are put in it any end of the area Detail
of the form; to have two forms on the same paper.
Control Tab 
The control Tab offers two advantages. It groups together(includes) the data
in the same place and sets less(fewer) of space in the screen. It's enough
to click the tab to see the data of the chosen category.
Sub form / Sub Report 
Very practical to make complex forms the data of that result from several
connected tables. It's however necessary to pay attention that there are "formal"
relations between tables.
Line
Serves for separating the various sections of a form. Helps at a better reading
and understanding of the form.
Box 
Allows to frame of the text or one or several fields. Only for needs of presentation.
The other controls 
There are several other controls that are available.
Press
the button.
You will find a list of all the other objects that you can add. Some you already
know, other that you never imagined existed or accesible.
Change the properties of a field or of an object. 
Select
the object, or the control, that you want to change an attribute.
Press
the button on
the toolbar.
OR
Press the right mouse button.
From the context menu, select the Properties option.
 |
Here is the list of all the properties or options
that you can modify for each of the "controls" of the form.
The properties can be grouped together in 4 categories: Format,
Data, Évennement and the Others.
The most important option is the second of the list: Source controls.
Access can know if the contents are a field of a query or a table. It's also possible to enter it a formula. |
Lock a field
Mask a field
Put a page break
Only practical for the printing of the form.
The automatic format
Access allows you to change the presentation of your form by using a preestablished
model.
Press the button.
The following window will appear.
This window allows you to use one of the existing models as well as to decide
to affect these changes to fonts, to colors of the text and the borders.
For this exercise,
select the Colour option 2 from all the attributes.
The assistant of automatic size(format) offers you three options: to create
a new size(format) based on the current values of the Form option of Colour
2 Lists employees, to update the form with or to delete the Colour model
2.
For this exercise,
select the second option (Update Colour 2).
Press the OK button.
Access will take a moment to update the presentation of the form.
The button to generate 
Update a Formulas, add functions, a macro or a programming module.
Press the button .
Access the choice offers you to reach the expression generator, the macro generator
or the code generator.
Preview a form
From
the creation mode, press the button.
OR
From
the Edit menu, select the option Previw a form.
Tab order
The order of tabulation allows you to determine the order in that the cursor
will pass from a field to another on the form. It's possible to
you to change it to allow you better to meet the needs of the form. For this
example, the field Poste should be below the field Name. Here
is how to move it.
From
the Edit menu, select theTab Order option.
The screen that is shown gives you the list of the fields that meets itself
on the form in the order that the cursor passes from a field to another.
Click
on the small grey box at the left of the field Poste.
Press and hold the left mouse button and move the field below the field Name.
When
the field is at the right place, you can release the mouse button.
The Automatic Order button can automatically order the fields. Access
orders fields according to their place on the form: from left to right and top
to bottom. So, the field the closest to the upper left corner of the form
will be the first field where the cursor will stop, that in its
right-hand side the second etc.
But it's can be not what you with need. imagine that you have on your form
three "areas", personal data, salary and social advantages for example. It's
very possible to have these areas the one in quoted(esteemed) by the other one.
So, the automatic order would not be for your advantage. It's for that reason
that it's always possible to change the order of tabulation.
Print a form 
Be careful!
Because this is an example, don't print all the records. Print only the first
page of the form. Otherwise, all the records will be printed in the
form of a form. You can also change the pagination of the document by using
the File menu and Page setup.
From the File menu, select the Print option.
OR
Press the button. |
