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PowerPoint - Improving your presentation
The previous pages explained each of PowerPoint modes: Normal (slide and outline), Comments page, Slide sorter. There are however additionnal elements that must be covered to help you greatly improve your presentations. For example, you must add a background to your presentation, or a template in PowerPoint's terminology, to have a more pleasant presentation to look at. You may also change the titles mask, or the slides mask. You may also change the presentation by adding pictures of the company's logo or its name. A very important element that hasn't been covered to date and that draws the attention, when they are used at the right time, is the animation effects. This page demonstrates where and how to use all these elements.
Although you wrote all the titles and the points of your presentation, you may have noticed that the the slide's background is still white! Unless you're making a presentation for snow or fog, this won't do! You must put a comprehensive background on your slides. PowerPoint uses the term "Slide Design " to describe this important option. Remember that the same background will be used for the entire presentation.
the Format menu, select the Slide Design option.
All these files are PowerPoint's slides. You can create your own templates for your own presentation needs.
While preparing the templates that you now see, PowerPoint's designers thought of preparing several " color shemes " for each template to better meet the users needs. So, the same template, can work with different prepared color shemes. However, not all the templates offer several color combinations.
You may still want to make changes to the template you selected. At first, you chose a template and adjusted the color schemes. You can also add or change elements to the template. For example, you can add the company's logo and name to the template. The next exercice will explain how to change the slide's master template.
Change the mask of the slide
To modify the templates, it's necessary to enter the mask of the title for the first slide of the presentation or the mask of slides for the others of the presentation.
From the View menu, select Master, and Slide Master .
Insert of the free text
You need to create some space before you can add the company's name and logo. You can reduce the size of a text box or remove the text boxes you wont need. In this case, remove the Date/Time, Footer and Number area Text boxes.
Click on the border of these boxes.
You are now ready to add the name of the company
from the Image toolbar to add some additional text.
Make sure that you are not placing the cursor an existing text box that is already on the slide.
Write the text: "Company's name".
The company's logo is missing. Because we have no real pictures for company's logo, we'll take one from Microsoft's Clipart library. The picture will be probably too big to be placed next to the name of the company. We will need to reduce its size and to move it beside the company's name.
To move the picture.
the cursor inside the picture.
You can add the other objects of your choice in the mask of slides. All these objects will be shown on each of the slides of the presentation.
It's possible in PowerPoint to put different compilation effects on every point of the slide. Furthermore, animation effects were added to allow you to animate the various elements that you will find on a slide. You can not only animate the text, but also the drawings and even the charts. The toolbar of the animation effects is available from the normal view.
From the Slide Show menu, select the Animation schemes option.
This toolbar allows you to add animation effects in conformance with the slide. She allows you also to add effects to the text or to choose among some predetermined effects. You can also change the order of presentation of the effects or to personalize the effects on each of the objects of the slide.
The exercise that follows consists in putting an effect of animation in the text as well as in the drawing. Then, look how you may personalize the effects for your needs. Before putting animation effects, it's necessary to create a new slide that will contain three elements: the title of the slide, the text of the slide and the rectangle.
It's first necessary to create a new presentation that will contain these three elements.
the File menu, select the New option.
If the Drawing toolbar of is not shown in the screen...
the View menu, select the Toolbars option.
the button for the creation of a rectangle .
There are now all the necessary elements to continue the exercise. The next part consists in putting an effect of animation in the title and in the text of the slide. An effect of animation will be added to the rectangle from the menu to personalize the animation effects. This option will be explained farther on this page.
Give an animation to the title
To put an effect of animation on the title of the slide:
on the title box of the slide.
The figure " 1 " will appear in the box of the toolbar of the animation effects. This is to indicate that the title will be the first full of life element of the slide. During the presentation of this slide, the title of the slide will display with the animation that you chose. The elements of the slide that have no animation effects or compilation (text) will be shown before those that have animation effects. Those that have an effect of animation will appear in the order that you determined. You can verify and change the order of view of the elements of the slide from the menu to personalize the animation effects.
Give an animation to the text
To put an effect on the text of the slide:
on the text box of the slide.
The number " 2 " will appear to indicate that this text will be the second element of the slide that will appear with an animation. Because it's about a text box and because there are several points, at the time of the presentation, each of the points will appear in his turn with the same effect of animation as you had chosen. This gives the same effect as the effect of compilation. So, the public can only the text that appears to the screen and not the following points.
Personalize the animation effects
The toolbar of the animation effects does not give you access to all the possibilities; only the most popular. It's possible to have access to a bigger list of effects and control on these by personalizing these effects.
To personalize the animation effects of a slide, press the button.
The following window will appear.
This window offers you all the options to personalize the effects animations on all the elements of your presentation.
In the box in the upper left corner, meets itself a list of all the elements of the slide that have an effect of animation. The elements that have no animation effects you will find in the list of objects without animation under the Schedule tab. Arrows pointing upward and downward just in the right-hand side of the box, allows you to change the order of the animation effects.
an element of the list of elements having an effect of animation.
In the right superior corner of the window, there is a representation in miniature of the slide. It's possible to have a preview of the effects of all the objects of the slide. This is to avoid leaving you this window then to enter mode slide show to see the presentation and then to return to bring so necessary correction.
At the foot of the window, there are four tabs that control the options of the animation effects. Those that you most often go to use you will find under both first tabs.
Click on the Schedule tab.
Under this tab, you can activate or deactivate the animation effects on the various objects of a slide. As you can see it on the previous picture, the elements of title and text of the slide have each an effect of animation. The next part consists in putting an effect of animation in the rectangle of the slide.
the list of objects without animation under the Schedule tab, select
the Rectangle element.
The option Manually indicates that you should owe, click the mouse button or press the Enter key, PageDown or spacebar to show the element with the effect of animation that you chose. If you select the option automatically, you should also indicate the number of seconds when you want that the element appears after the previous element. You can put the value 0. This means that there is not of periods(delays) between the previous animation and the next.
To remove an effect of animation from an element of the presentation:
the list of the order of the animation in the upper left corner of the window,
select the element from that you want to remove the effect of animation.
on the Effects tab.
Under this tab, you have a list of the possible animation effects. If your computer is equipped with a card of sound, you can also add a sound effect during the animation. Later, the animation, it's possible " to shade off " the point.
In the first box, you can determine some type of animation for the selected object. You can notice that the list of the effects is much longer than that of the toolbar of the effects animations. In the second box, if your computer is equipped with a card of sound, you can add a sound with the effect of animation. The option After the animation allows to change the color or same to hide the previous points. This technique was called first To shade off the point. It consists in removing the bombast on the previous points of the slide to save it on the point about that you speak at this moment. One uses generally a more pale, more grey color, that gets closer more to the thorough color of the slide to shade off points.
In the right-hand side of the tab, there are the other options for the presentation of the text. PowerPoint allows you to have an effect of animation that applies to a complete row (simultaneously), word by word (By word) or letter by letter (By letter). Generally, it's better use the option Simultaneously. Although the others are interesting, it's too much animation for a presentation. never forget that the important is the contents of your presentation and not the effects that you add it.
It's always possible to you to have a foretaste of the presentation of the current slide by pressing on the Preview button.
Click on the Chart Effects tab.
This tab is only only available when you have a chart on the slide. It's also possible to animate a chart. You can show the data at one go (Simultaneously) by series or category. It's also possible to show by element of series one after the other one to explain in detail the chart. This option can be interesting if it's about a small chart with only some points. Nobody wants explanations on a chart having more than 4 or 5 points.
Still here, you may put various animation effects. But it's the same for all the chart. The options to add of the sound and to shade off the data are also available.
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